IEEE International Conference on High Performance Switching and Routing
11-14 May 2020 // Virtual Conference


Guidelines for Providing Pre-recorded Video

Presentations will be pre-recorded and submitted as video files to be played during the conference in case there is a disruption with the live presentation. These files will be deleted by ComSoc post-conference. Instructions on how authors can submit their video files can be found below.


Requirement of Presence: Please note that the pre-recorded video will be used as a backup presentation, but authors are expected to give a live presentation. An author can opt for a pre-recorded presentation (indicate that when you share the link) but he/she must be present during the online presentation to answer questions.


Deadline for video submission: May 5, 2020

Video length: up to 17 mins (shorter video is okay) and less than 500 MB

Video resolution: up to 720p

Format: MP4 or MOV

Filename: Save your video file as {session}-{and-paper-number}-{presenter-last-name}.MP4  (example: I1-1-Liu.MP4 as in the conference program)

Submission process: Share your file by either method:

  • Upload your video to your Google Drive or Dropbox and share your link with Please make sure that access to the link does not require a password.



There are several video conferencing tools available to easily record a presentation.  In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

You can also use the two-step method covered below:

Create Voice Over Powerpoint:

Convert Voice Over Powerpoint to MP4:


Tips for Recording:


  • Use as quiet an area as possible
  • Avoid areas that have an echo
  • Rooms should be fairly small
  • Use sound dampening with carpeting, curtains, furniture
  • Wired Internet connection recommended, but if unavailable, a strong Wi-Fi connection.
  • Good headset with a microphone close to mouth BUT away from a direct line of mouth to reduce “pops”.  Avoid using the default built-in microphone on the computer.
  • Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bitrate before recording the entire presentation.  Make adjustments if needed.



1. Adding Copyright Legend on your manuscript. Please add the copyright notice to the bottom of the first page of your manuscript.  Select the copyright legend that matches your paper:
– For papers in which all authors are employed by the US government, the copyright notice is: “U.S. Government work not protected by U.S. copyright”
– For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: “978-1-7281-4846-5/20/$31.00 ©2020 Crown”
– For papers in which all authors are employed by the European Union, the copyright notice is: “978-1-7281-4846-5/20/$31.00©2020 European Union”
– For all other papers, the copyright notice is: “978-1-7281-4846-5/20/$31.00 ©2020 IEEE”
For Latex users, use the following code example before \maketitle, but check that you use the legend you selected:
\IEEEpubid{\makebox[\columnwidth]{978-1-7281-4846-5/20/\$31.00~\copyright{}2020 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}
2. Check compliance of your paper at PDF eXpress.
   (a) Create an account on PDF eXpress.
   – Go to PDF eXpress
   – Click “New Users – Click here”.
   – Enter 48589X for the Conference ID, your email, and choose a new password.
   – You will receive a confirmation email.
   (b) Click the “Create New Title” button.
   (c) Enter the title and click the “Submit File for Checking or Converting” button.
   (d) Submit your pdf file (or your latex source files in a zipped folder).
   (e) If the format is compliant, you will receive the compliant PDF file by email. Else, fix your file and “Try Again”
3. Register your participation. Registration an author is required for each paper. Please register using the “Full” category that corresponds to you as an author. The registrant author will receive a registration code by email. This code is needed in EDAS to upload the camera-ready version there.
4. Submit the Final Version. Enter your registration code and upload the compliant PDF file (sent by PDF eXpress) in EDAS.
5. Submit your copyright form through EDAS.
For questions, please contact:

Presentation Guidelines

Presentations will take place online. Information about the platform wil be sent to you after the program is complete and posted in IEEE HPSR 2020 website.
To ensure a successful session, presentations can be made live or through recorded video. However, an author must attend the online presentation and be available for questions and answers at the end of the presentation.
We recommend the following guidelines:
1. Record your presentation and make it available to your Session Chair. This presentation will be “played” by the Session Chair if the speaker prefers to choose this modality or if the speaker connection fails.
2. Be available before the session starts and make your Session Chair aware that you are in online attendance.  You can send a private message to your Session Chair through the meeting platform.
3. Prepare your presentation and practice your presentation in the allowed time. We foresee that presentations may last about 15-17 mins. Try to abide to the allowed time. The Session Chair will have the right to lock the microphones for not abiding times.
4. The Session Chair will moderate the Q&A phase of your presentation.



All accepted papers will be considered for receiving the HPSR 2020 Best Paper Award.

Accepted and presented papers that are first-authored by students will be considered for HPSR 2020 Best Student Paper Award.



Submitted papers must be unpublished and should not be under consideration elsewhere at the same time. Papers should be formatted as the two-column IEEE Transactions style. Papers should not exceed 6 pages. Accepted papers longer than 6 pages will be charged for each extra page. Papers cannot be longer than 8 pages. Papers should be submitted as PDF files through the EDAS system. All submitted papers will be subject to three or more independent reviews.

Papers may be requested for oral or poster presentation if accepted. The committee will do all possible to comply with the request, but it is not guaranteed. In any case, all submissions will go through the same review process.

Please use the Standard IEEE conference templates for LaTeX formats, which are found here. You may also use one of the following templates for Microsoft Word: A4, US letter. Only PDF files will be accepted for the review process, and all submissions must be done through EDAS.

Papers should not have plagiarized material and should not have been submitted to any other conference at the same time (double submission). Check these links to learn more:

– IEEE Policy on Plagiarism
– IEEE Policy on Double Submission

For an accepted paper to be published in the IEEE HPSR 2020 Conference Proceedings and to be eligible for publication in IEEE Xplore®, an author of the accepted paper is required to register for the conference at the full (member or non-member) rate and the paper must be presented by the registered author at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event who is qualified both to present and answer questions. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper. For authors with multiple accepted papers, one full registration is valid for up to 2 papers.



Tutorials are solicited in all HPSR 2020 topics. At most four tutorials are expected to be held with a duration of 90 minutes or 2×90 minutes each. Please submit a tutorial as a pdf document through the EDAS system containing the following sections, each beginning on a separate page:

– Abstract: 200-word (maximum)
– Description of the tutorial (maximum of two pages) must include the following sections:
– Tutorial goals (takeaways for the audience)
– Relevance for HPSR 2020 attendees
– Targeted audience
– Tutorial prerequisites and content level (beginner, intermediate, advanced)
– Summary of general content
– Listing of previous presentations of the proposed tutorial and differences/updates with respect to prior presentations (if any)
– Tutorial length: 90 or 180 min
– A detailed outline of the tutorial (one page)
– Resume of each presenter (one page maximum per presenter).

Accepted tutorials must provide slides and notes for the tutorial as scheduled.



Paper Submission Due: February 10, 2020 (Final Extension) Proposal Submission Due: February 10, 2020 (Final Extension) Workshop Paper Submission Due: March 30, 2020 (Extended)
Acceptance Notifications: April 5, 2020 Acceptance Notification: April 5, 2020 Acceptance Notification: April 13, 2020
Registration Deadline: April 19, 2020 Registration Deadline: April 19, 2020 Registration Deadline: April 19, 2020
Final Version Submission Due: April 22, 2020 Presentation Materials Due: April 1, 2020 Final Version Submission Due: April 22, 2020
Technical Sessions Dates: May 12-14, 2020 Tutorial Date: May 11, 2020 Workshop Dates: May 12-13, 2020



2020 Patrons